Kureha Ecology Management Co., Ltd. (hereinafter referred to as “the Company”) has established the following "Personal Information Protection Policy" as part of its compliance system and will protect personal information in accordance with this policy.
Personal Information Protection Policy
The Company believes that it is our social responsibility to properly safeguard the personal information of all individuals who provide personal information to us (hereinafter referred to as “the Individual”), taking into consideration the usefulness of such personal information. We have therefore established the following rules for the handling of personal information.
- The Company shall comply with laws and regulations regarding personal information and shall thoroughly inform all employees of the “Personal Information and Specific Personal Information Protection Compliance Program” (including this policy, the Company's “Personal Information and Specific Personal Information Protection Regulations” and other regulations and rules) and make continuous improvements to it.
- The Company has appointed a personal information and specific personal information management supervisor, a personal information management officer, and a personal information handling officer to safeguard the proper management of personal information.
- The Company will obtain personal information through lawful and fair means.
We will only use the personal information obtained within the scope of the purposes of use notified or announced to the extent necessary for the performance of our business. - The Company will not provide personal data to third parties without the prior consent of the Individual, except in cases specified by law.
- The Company may, if necessary, share personal data, such as names, addresses, telephone numbers, email addresses, affiliations, department names, and job titles, within the scope of the purposes of use disclosed above, with its domestic and overseas group companies as necessary. In such cases, the Company shall be responsible for the management of personal data.
- In order to prevent unauthorized access to personal information, loss, theft, destruction, alteration, and leakage of personal information, and to ensure the safe management of personal information, the Company has established regulations and basic policies regarding the handling of personal information. We have also established a system for reporting to the person in charge when violations of laws or regulations are discovered or suspected; conduct regular self-inspections of the status of personal information handling; provide the requisite education and training to employees regarding the handling of personal information; take measures to prevent theft or loss of equipment used to handle personal information; implement access controls; safeguard against unauthorized access and unauthorized software, and restrict the means by which personal information can be taken out of the company.
- The Company shall supervise its employees and any third parties entrusted with the handling of personal data in a manner that is necessary and appropriate.
- When handling personal data in foreign countries, the Company will take necessary and appropriate measures after understanding the systems for protecting personal information in those countries.
- If the Individual wishes to request disclosure, correction, suspension of use, or deletion of personal data held by the Company, or if the Individual has any questions regarding the Company's handling of personal information or the security measures taken by the Company,
the Company will respond promptly within a reasonable scope in accordance with laws and regulations and the procedures established by the Company.
The Company has established a contact point for inquiries regarding personal information and specific personal information in order to respond to inquiries from the Individual.
1. Implementation of Personal Information and Specific Personal Information Protection Compliance Program
2.Organization
3.Acquisition and Use of Personal Information
4.Provision of Personal Data to Third Parties
5.Sharing of Personal Data
6.Safe Management of Personal Information
7.Inquiries regarding personal information
Kureha Ecology Management Co., Ltd.
Procedures for responding to requests for disclosure of retained personal data
The Company will respond to requests from the Individual or their authorized representatives regarding the purpose of use, disclosure, correction, addition, deletion, suspension of use, erasure,
or suspension of provision to third parties of personal data held by the Company, or requests for disclosure of records of provision of personal data to third parties (hereinafter referred to as “Request for Disclosure, etc.”).
In the case of making a Request for Disclosure, etc., please follow the procedure below.
1. Items subject to a Request for Disclosure, etc.
Items of retained personal data subject to a Request for Disclosure, etc. are as follows.・Name, address, telephone number, mobile phone number, email address, age, other
2.Identification of retained personal data subject to a Request for Disclosure, etc.
In the case of making a Request for Disclosure, etc., please indicate how you provided your personal information to the Company on the designated application form.3.Required documents and data for submitting a Request for Disclosure, etc.
- （１）
- Application for Disclosure of Retained Personal Data
When making a Request for Disclosure, etc., please download the Personal Data Disclosure Request Form (format) and fill in all the required information.
Application for disclosure of held personal data (form) - （２）
- Identity Verification Documents and Data
(1) Drivers's license - evidenced by either a photocopy or electronic data such as PDF or image files
(2) Passport - evidenced by either a photocopy or electronic data such as PDF or image files
(3) Health insurance card - evidenced by either a photocopy or electronic data such as PDF or image files(Please redact your insurance number and insured person code/number.)
(4) Documents with the same level of probative value as (1), (2), and (3) above
4.How to receive requests for disclosure, etc.
When making a Request for Disclosure, etc., please select one of the following methods and submit your request.
- （１）
- Email
Please send the (1) Application for Disclosure of Retained Personal Data and (2) Identity Verification Documents and Data listed in 3. to the designated email address below.
Email address for submissions:
*If you wish to send the Identity Verification Documents listed in 3. (2) separately by mail, please indicate so in your email and send them to the address listed in 4. (2) Mailing Address below.
- （２）
- Mailing Address
Fill out the designated application form, enclose the required identity verification documents, and send them by mail to the “Personal Information and Specific Personal Information Inquiry Desk” below.
30 Shitanda, Nishiki-machi, Iwaki-shi, Fukushima 974-8232
Personal Information and Specific Personal Information Inquiry Desk Kureha Ecology Management Co., Ltd.
Phone No 0246-63-1231
5.Request for Disclosure, etc. by proxy
If the person making the Request for Disclosure, etc. is the individual concerned, a legal representative of a minor or adult ward, or an agent authorized by the person themselves to make the Request for Disclosure, etc., please attach the following documents and data (either (1) or (2)) in addition to the documents and data listed in 3 above.
- （１）
In the case of a legal representative
- （Ⅰ）
- Documents or electronic data such as PDF or image files confirming legal representation (certified copy of family register or, in the case of a parent with parental authority, a copy of the health insurance card with the dependent family members listed)
- （Ⅱ）
- Identity verification documents or electronic data such as PDF or image files for the legal representative of a minor or adult ward (one of the documents specified in (2) above)
- （２）
In the case of an agent acting by proxy
- （Ⅰ）
- Power of attorney (please also submit the seal registration certificate for the seal used by the person granting the power of attorney)
- （Ⅱ）
- Identity verification documents or electronic data such as PDF or image files for the authorized representative (one of the documents specified in (2) above)
6.Fee for Request for Disclosure, etc.
No fees will be charged for applications for Request for Disclosure, etc.
7.How to respond to a Request for Disclosure, etc.
Request for Disclosure, etc. of the contents of personal data retained by the Company or disclosure of records of provision of personal data to third parties will be responded to in accordance with the applicant's preferred method (if disclosure in accordance with the applicant's preferred method is not possible,
a written response may be sent to the address indicated on the application form).
8.Reasons for non-disclosure of retained personal data
In the following cases, the Company will not disclose the information. If we decide not to disclose the information, we will notify you of that fact and the reasons for our decision.
- （1）
- When the address listed on the Application for Disclosure of Retained Personal Data, the address listed on the identity verification documents, and the registered address do not match, or when the identity of the Individual cannot be confirmed
- （2）
- If there are any deficiencies in the required application documents
- （3）
- When applying through a representative and the representative's authority cannot be confirmed
- （4）
- When there is a risk of harm to the life, body, property, or other rights or interests of the Individual or a third party
- （5）
- When there is a risk of significant impediment to the proper execution of the Company's business
- （6）
- Other violations of laws and regulations
Purpose of use of personal information
Personal data that the Company has already obtained or will obtain in the future for business purposes will be used for the following business activities and purposes.
1. Business details
（1） Collection, transportation, and disposal of waste
（2） Survey, design, and construction of environmental facilities
（3） Environmental restoration projects (survey, removal, and disposal of contaminated soil, etc.)
（4） Demolition of waste incineration facilities
（5） Measurement certification services
（6） Freight forwarding services
（7） Engineering of environmental facilities
（8） Consulting services for environmental facilities
（9） General administrative tasks related to the above-mentioned business activities and ancillary or related business operations.
2. Purpose of use
（1） Provision of information, proposals, and notifications regarding our group's products, services, events, sales promotion activities, etc., as well as delivery of products, etc.
（2） Billing, collection, and payment of fees
（3） Responding to inquiries and requests for materials from customers
（4） Conducting surveys, questionnaires, and other requests for information related to the planning, development, and improvement of products (including services and events)
（5） Procurement of raw materials, supplies, parts, and other materials
（6） Creation of statistical data for market research, customer analysis, and other purposes
（7） Other activities, including recruitment, and contacting shareholders and former employees
Kureha Ecology Management Co., Ltd. has established the following “Specific Personal Information Protection Policy” as part of its compliance system, and will safeguard specific personal information in accordance with this policy.
